Job Description

Staffing Coordinator (Healthcare)

Overview - Position description provided. The responsibilities and qualifications follow from the original content without translation or omission of facts.

Responsibilities

• Administrative Functions: Maintain a current listing of all resident care employee phone numbers; update business office with current posting of all department managers' phone numbers; maintain daily tardy and absenteeism calendars; report to the Director of Nursing Services (DNS) all employees with excess tardiness or absenteeism in accordance with facility policy; work with Human Resource Director and DNS when scheduling modified work duty employees in accordance with work restrictions and facility policy; complete nursing department employee records upon hiring, job reclassification and discharge; assist employees in accurate completion of forms pertinent to scheduling and staffing; complete monthly nursing schedule coordinating requests to ensure appropriate coverage of units; complete and post work sheets/time schedules; coordinate variances with the DNS; assist in completion and filing of designated reports in accordance with established policies and procedures; perform miscellaneous duties pertaining to staffing and assist nursing supervisory personnel as necessary; answer employee calls regarding staffing/scheduling functions; prepare written correspondence as necessary; answer applicant calls regarding position availability and coordinate interviews as deemed appropriate; ensure newly hired nursing staff has time cards and schedules prior to orientation date; assist in obtaining nursing care staff information needed for daily posting requirements; consult with nursing department staff and supervisors concerning staffing/scheduling needs; to assist in elimination/correction of problem areas, and/or improvement of services; make written/oral reports/recommendations to the DNS concerning staffing and scheduling issues; develop and maintain a good working rapport with interdepartmental personnel, as well as other departments within the facility; ensure administrative functions are carried out promptly for an efficient operation; assist in standardizing the methods in which work will be accomplished; review complaints and grievances pertinent to scheduling and staffing; make necessary oral/written reports to the DNS; other related duties and responsibilities as may become necessary to meet the needs of the facility.
• Committee Functions: Attend various committee meetings of the facility (safety, recruitment and retention, etc.) as required; collect and assemble/compile records for committee/DNS review, as requested, and prepare reports of nursing department labor issues to submit to such committees as directed; implement recommendations from established committees as instructed.
• Personnel Functions: Assist in interviewing CNAs when requested; create and maintain an atmosphere of warmth, personal interest and positive emphasis; assist in recordkeeping and documentation of attendance and tardiness for employee performance appraisals; confirm license/certification and current standing with state approved agencies for all new hires prior to orientation date; maintain confidentiality of all pertinent employee information; assist with maintaining records of current certifications/licenses for nursing department employees; report known or suspected incidents of fraud to the Administrator; ensure that departmental computer workstations left unattended are properly logged off or the password protected automatic screen saver activates within established facility policy guidelines.
• Staff Development: Provide each newly hired nursing personnel with orientation schedule and assign staff member to provide orientation; facilitate quality orientation program by communicating new hire orientation schedule to unit manager and unit staff who will participate in orientation; attend in service training programs as scheduled; assist with recordkeeping for facility in service education, and orientation classes for newly hired personnel.
• Safety and Sanitation: Report all unsafe/hazardous conditions, defective equipment, etc., to your supervisor immediately; follow all established safety procedures and precautions when operating office equipment.
• Equipment and Supply Functions: Ensure nursing supervisory supplies have been replenished in work areas as necessary; report equipment/supply needs to your supervisor; ensure work/assignment areas are clean and equipment and supplies are properly stored before leaving such areas on breaks, end of day, etc.
• Budget and Planning Functions: Report suspected or known incidence of fraud relative to false billings, cost reports, kickbacks, etc.
• Supervisory Requirements: As Staffing Coordinator, you are delegated the administrative authority, responsibility, and accountability necessary for carrying out your assigned duties.

Qualifications

• Education and/or Experience: Must possess, as a minimum, a high school education or its equivalent.
• Language Skills: Must be able to read, write, speak, and understand the English language; ability to read technical procedures.
• Mathematical Skills: Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations.
• Reasoning Ability: Must be a supportive team member, contribute to and be an example of teamwork and team concept; must possess the ability to make independent decisions when circumstances warrant; must possess the ability and willingness to work harmoniously with other personnel; must have patience, tact, a cheerful disposition and enthusiasm, as well as willingness to handle difficult residents; must be willing to seek out new methods and principles and be willing to incorporate them into existing nursing practices; must be able to relate information concerning a resident's condition; must not pose a direct threat to the health and safety of others.
• Physical Demands: Must be able to move intermittently, speak and write clearly in English, cope with mental and emotional stress; vision and hearing capabilities; able to relate to and work with ill, disabled, elderly, emotionally upset and hostile individuals; able to push, pull, move and/or lift a minimum of 25 pounds to a height of 5 feet and carry over 50 feet; may assist in evacuation during emergencies.

Work Environment

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Works throughout the nursing service area; subject to interruptions, hostile or emotionally upset residents, family members, personnel, and visitors; may require working beyond normal hours, weekends and holidays; subject to call back during emergencies; exposure to infectious waste, diseases, hazardous chemicals, and air contaminants; may be exposed to TB, AIDS, Hepatitis B; may handle hazardous chemicals.

Additional Information

Note: Nothing in this job specification restricts management's right to assign or reassign duties and responsibilities to this job at any time. Critical features of this job are described under various headings above and may be subject to change at any time due to reasonable accommodation or other reasons. The statements describe the general nature and level of work performed; they are not intended to be construed as a complete list of all responsibilities, duties, and skills required.

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