Job Description

Job Description

Compensation: $26.00 to $33.00 per hour

Schedule: Monday - Friday; 7/8:00am- 3/4:00pm

Key Responsibilities:

Project Documentation & Organization

• Assist with job setup and startup meeting documentation.
• Upload and organize digital project folders within platforms such as Procore or E-Builder.
• Maintain submittal logs and cost code structures in collaboration with Project Managers/Assistant Project Managers.
• Maintain organized and current files, drawings, and specifications on shared drives and project management systems.

Project Coordination & Communication

• Prepare and distribute subcontracts and project startup materials.
• Collect data from subcontractors and field personnel to support look-ahead schedules and updates.
• Attend jobsite and progress meetings as needed; take and distribute meeting minutes.
• Draft and distribute RFIs, purchase orders, permits, and related project documentation.
• Manage bid solicitation documentation for small business and diversity participation.

Tracking & Reporting

• Track daily reports, subcontractor deliverables, and contract requirements through project management platforms.
• Upload and maintain permit records and drawing revisions.
• Assist with job budgets and schedules of value for upload to internal systems (e.g., Sage).
• Initiate and track Request for Quotes (RFQs) and Package Change Orders (PCOs).
• Log subcontractor commitments and approved change orders.
• Support preparation for monthly Work-In-Progress (WIP) financial updates.

Project Closeout

• Assist with compiling and submitting closeout documents, warranties, inspection reports, and training materials.
• Support coordination of punch list completion and owner training schedules.
• Ensure all required closeout documentation is completed and submitted per contract requirements.

Qualifications:

• High school diploma or equivalent required; associate or bachelor's degree preferred.
• 3+ years of administrative, construction support, or project coordination experience preferred.
• Strong computer proficiency, especially in Microsoft Office.
• Experience with project management software is a plus.
• Excellent communication, organizational, and time-management skills.
• Ability to manage multiple priorities and collaborate across departments and project teams.

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