Job Description
Job Description
Position: Office Coordinator
Location: Midtown Manhattan
A well-established private investment firm is seeking an experienced Office Coordinator to support day-to-day office operations and serve as the primary point of contact for guests, vendors, and internal team members. This role requires a poised and polished professional with strong communication skills and prior experience in a corporate, financial, or investment-focused environment.
Key Responsibilities:
- Manage reception operations, including guest interaction and phone coverage
- Coordinate conference room scheduling and support meeting logistics
- Oversee office supplies, facilities requests, and vendor relationships
- Maintain an organized, professional, and client-ready workspace environment
- Assist with administrative needs and occasional internal events
Qualifications:
- 5+ years of experience in office management, administrative support, or reception
- Background in financial services or a similar professional environment strongly preferred
- Demonstrated professionalism, discretion, and high attention to detail
- Strong interpersonal communication skills and a service-oriented mindset
- Ability to work independently, prioritize effectively, and represent the firm with professionalism
Ideal Candidate Profile:
The successful candidate will be proactive, polished, reliable, and comfortable operating in a fast-paced, high-expectation environment. This role offers the opportunity to serve as a central resource within the office and contribute to an elevated employee and visitor experience.
Job Tags
Work at office,