Job Description
Job Description
OVERVIEW
We are looking for a proactive, organized, and attentive Office Assistant for our office here in Bethlehem, PA. This role will get exposure to various things within our office space. If you are a self-starter, that enjoys wearing multiple hats, has excellent organizational skills, meets deadlines, and can pivot to go with the flow, then this role is for you!
GENERAL INFORMATION
- Reports to the office executives but will interact with all main office and field personnel.
- Normal working hours are Monday through Friday between 7:30AM to 4:30PM. Some flexibility required to meet coverage in a small business office. No routine weekend hours.
JOB DESCRIPTION/DUTIES
- Greet visitors and provide hospitable experience as soon as they arrive at the office.
- Answer and distribute incoming telephone calls in a pleasant and professional manner.
- Open and distribute office and field mail.
- Manage the reception area to ensure effective professional image.
- Maintain and order office supplies, accessories and fulfill order requests when necessary.
- Provide administrative support that includes typing, data entry, copying, faxing and filing.
- Create and maintain company and customer databases.
- Distribute weekly payroll checks to personnel.
- Process employee expense reimbursements.
- Interact with vendors in obtaining billing information.
- Organize employee safety training records.
- Assist in any ad-hoc duties, projects and activities as and when required.
MINIMUM QUALIFICATIONS
- High School Diploma or equivalent. Associate’s degree in a related field preferred.
- Well-developed and effective interpersonal and communication skills.
- Strong attention to detail & organizational skills with the ability to multitask and prioritize workload effectively.
- Self-starter with a driven mindset and strong work ethic.
- 3-5 years of working experience within an office environment and/or customer service preferred.
- Proficient in Microsoft Office, specifically Outlook, Word, and Excel.
- Proficient typing and data entry skills required
- Ability to maintain confidentiality and handle sensitive information appropriately.
- Ability to lift and move office supplies and boxes up to 30 pounds.
BENEFITS
- Eligible for Company Profit Sharing Plan after first year.
- Medical, Dental and Vision Health Benefits
- Insurance Benefits including Life and Short-term Disability.
- Paid Time Off
- Paid Holidays
Job Tags
Temporary work, Work experience placement, Work at office, Weekend work, Monday to Friday,