Job Description

Job Description

Job Description

The Opportunity: Legal Executive Assistant

Send resumes to: Hayley.christina@capstonesp.com

About the Firm

Our client is an elite, highly respected law firm renowned for its exceptional legal services across multiple practice areas. With a legacy of excellence and an unwavering commitment to client advocacy, the firm upholds the highest standards of professionalism, innovation, and service. This role presents an extraordinary opportunity to support the Managing Partner, working alongside a team of esteemed legal professionals in a dynamic, fast-paced environment.

Position Overview

We are seeking a poised, highly efficient, and strategic Legal Executive Assistant to serve as the right hand to the Managing Partner of this prestigious firm. This role requires an individual with impeccable organizational skills, sharp attention to detail, and a demonstrated ability to navigate complex schedules and high-stakes legal matters. You will be joining a collaborative team that includes two seasoned Executive Assistants who have provided unparalleled support to the firm’s leadership for over a decade.

Key Responsibilities

• Executive Calendar Management: Oversee and meticulously manage the Managing Partner’s complex schedule, ensuring seamless coordination of meetings, court appearances, and client engagements.
• Anticipate scheduling challenges, proactively resolving conflicts with efficiency and discretion.
• Ensure the Managing Partner is impeccably prepared for all meetings, providing comprehensive briefings and materials in advance.
• Elite Administrative Support: Prepare, edit, and refine legal documents, correspondence, and high-level presentations with precision and professionalism. Manage confidential and time-sensitive information with absolute discretion.
• Maintain an organized, streamlined document and case management system, ensuring quick accessibility to critical materials.
• Serve as a trusted liaison between the Managing Partner and high-profile clients, fostering strong relationships through professional and courteous communication.
• Handle inquiries and correspondence with poise, ensuring a seamless client experience.
• Team Collaboration & Operational Excellence: Work in close partnership with two established Executive Assistants, ensuring uninterrupted support for the firm’s leadership.
• Contribute to ongoing process improvements, optimizing administrative efficiencies within the firm.
• Participate in firm-wide initiatives, special projects, and high-profile events as needed.
• Project & Case Management: Support the Managing Partner in coordinating and executing key projects, tracking milestones, and ensuring timely completion. Provide strategic support for legal matters, preparing critical documents, reports, and case summaries.

Required Qualifications

• Minimum of 5+ years of executive-level support in a legal or corporate setting.
• Experience supporting C-Suite executives, directors or senior-level leadership.
• Experience with complex calendar management, travel arrangement coordination and itinerary production.

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