Job Description
Our client, a new and growing asset management firm, is seeking a highly capable and proactive Executive Assistant / Office Manager to support senior leadership, including the CEO, COO, and an additional Partne
r , while helping oversee day-to-day office operations across their offices in New York City and Westport, CT. This is a highly visible role for someone who enjoys wearing multiple hats and being deeply embedded in the business. The ideal candidate will be a self-starter who thrives in a fast-paced, entrepreneurial environment and takes pride in keeping executives organized, offices running smoothly, and culture thriving. This role offers flexibility and autonomy, with a strong emphasis on ownership, discretion, and partnership with leadership.
This role will be based in NYC with occasional travel to their Westport, CT office
RESPONSIBILITIES - Provide high-level executive support to the CEO, COO, and Partner, including calendar management, meeting coordination, travel arrangements, and expense processing
- Manage complex scheduling across multiple executives, proactively identifying and resolving conflicts
- Serve as the point person for office operations across NYC and CT, coordinating with building management, IT, and external vendors
- Oversee office logistics, supplies, and general upkeep to ensure a professional and well-run environment
- Partner with leadership to help build and maintain a strong internal culture, including team initiatives, events, and day-to-day engagement
- Assist with light Investor Relations support, including coordinating meetings, preparing materials, and tracking follow-ups
- Maintain internal systems, contacts, and documentation to support executive and firm-wide workflows
- Participate in team meetings and support cross-functional collaboration
- Take ownership of ad hoc projects and initiatives as they arise, always anticipating needs and next steps
REQUIREMENTS - 2-3+ years of experience providing executive-level administrative support, ideally within asset management, financial services, or a fast-paced entrepreneurial environment
- Proven ability to support multiple senior executives with professionalism, discretion, and sound judgment
- Strong organizational and problem-solving skills with exceptional attention to detail
- Excellent written and verbal communication skills
- Comfortable interfacing with external stakeholders, vendors, and internal teams
- Adaptable, proactive, and able to operate independently with minimal oversight
- Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word); comfort learning new systems as needed
- Bachelor’s degree required
- Experience supporting office operations and working with IT/building management strongly preferred
SALARY $110-130K base (DOE) + discretionary bonus + great benefits
HOURS 8:30/9am–5:30pm, with availability after hours as needed
1 x a week WFH
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Job Tags
Work at office, Work from home,