Job Description
We are looking for a detail-oriented Accounting specialist to join our team in Bethlehem, Pennsylvania. In this role, you will oversee the full accounts payable cycle, ensuring accurate and timely processing of payments, vendor management, and compliance with accounting best practices. This is a long-term contract position offering an excellent opportunity to contribute to our financial operations within a dynamic environment.
Requirements
Process weekly check requests submitted by staff, ensuring timely payment to all vendors and performers.
Prior to processing related payments, will conduct a review of bills, invoices, and expense reimbursement requests under audit best practices and internal controls, as well as ArtsQuest’s finance guidelines for appropriate authorization and supporting documentation demonstrating eligibility, authorization, reasonableness, and proper account coding/allocation to departments and/or projects.
Produce a listing of pending payments for the Controller’s approval on a weekly basis.
Ensure timely payment of all credit card accounts on a monthly basis.
Ensure all new system vendors/payees are reported/reviewed by the Controller or Senior Accountant and set up appropriately in the accounting system.
New payees must be vetted and all appropriate W-8’s and W-9s obtained and filed as needed; all performers must be vetted for their US residency status and appropriate IRS/CWA paperwork acquired as needed.
Respond to all vendor and staff calls timely and professionally with independent problem resolution on routine matters.
Reconcile all vendor statements when received, with prompt follow-up on outstanding items.
Reconcile the Accounts Payable aging report to the Accounts Payable general ledger balance monthly.
Provide appropriate documentation in support of the annual audit and ad hoc project-specific audits as requested.
Collect, prepare, and distribute documents related to IRS year-end compensation reporting (i.e. IRS Form 1099s / 1096, Form 1042/1042S for foreign performers).
Make recommendations for and initiate improvements and simplification of accounting processes and procedures.
Associate’s degree or an equivalent combination of education and experience in the following area(s): business administration, accounting, finance or related field preferred
A minimum of five (5) years in managing cash disbursements and procurement functions in a fast-paced environment
Proven knowledge of automated accounting systems customized to a nonprofit’s accounting environment.
Experience with Blackbaud’s Financial Edge or other ERP financial management systems desired.
Solid spreadsheet and analytical skills; proficiency in MS Office
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